Let's say you have several properties and each offers wi-fi with a different access code. The wifi code needs to be emailed to an arriving guest prior to arrival and only after the remaining balance has been paid. To setup a custom field for "Wifi Code" requires a custom property variable. Custom variables will allow you to define your own fields AND it will create a merge tag that you can reference in your correspondence templates, triggers and emails!
All new Lodgix accounts have several custom variables configured as examples. You can use the exisitng variables, or replace them with variables more suited to your needs.
Settings > Custom Variables > Property Variables
Create Property Variable
- Name -This is the identifier that is used within Lodgix when adding the variable as a merge tag in an email or PDF. For new variables, a default name will be prefilled. If edited, it will automatically be converted to upper case and CUSTOM will be added to the beginning.
- Description -This is the name of the field. For example, if the field is for a WiFi Password, the name might be "WiFi Password"
- Length - Length of the input field, measured in characters. Enter a higher number if you will be entering more data.
- Rows - This is the number of rows present in the input field. More rows are only necessary if you are adding a notes field or something with multiple sentences.
- Default Value - A default value for the variable, if desired.
Setting the Custom Variables for Each Property
Custom Property Variables will be available from the "Custom" tab within the setup for each property. Click on the custom tab and you will see the variable you defined with the corresponding input field. In this example we defined a "WiFi Password" variable which will allow us to setup different WiFi Passwords for each property.
Reference the new variable within triggers, templates and emails
There will be a merge tag for the new variable within all areas of the application where variables can be referenced. Inserting this variable into an email or pdf template will substitute the variable with the actual value for that specific property. In our example, it would display the Wifi Password for that property.