Lodgix has integrated to Kaba to facilitate the dynamic generation of lock codes. The lock codes can be referenced in dynamic communications with your guests and staff.
IMPORTANT NOTE: Kaba/Oracode integration requires your Kaba account to be in PM mode (10+ locks required). If you don't have that many, this integration won't work for you. More information on the Kaba lock systems for vacation rentals can be found here:
Setup
Navigate to Properties > Door Locks > Kaba where you can login to your Kaba account...
Choose Lock Provider - Kaba
Enable the account and login to your existing Kaba account.
Kaba Site Name
The Site Name field might be a bit confusing for those PMs who are used to logging in to Kaba here:
That interface only requires a username and password.
Where to find your Kaba Site Name
The Site Name can be found within Kaba, within the Access Code Generation are of Kaba. There is a pull down where you can select the site name. Use that exact Site Name when setting up the Kaba site name within Lodgix.
THERE SHOULD BE NO SPACE IN THE SITE NAME!
Kaba Interface
Fetch Kaba Doors: Fetch the Kaba Doors from your account
Settings: See below
Update Password: Set a new Kaba password
Disconnect: Disconnect your Kaba account from Lodgix
Fetch Lodgix Properties: If new properties are added to Lodgix, use the Fetch Lodgix Properties button to update the list of available Lodgix Properties.
Settings
Code Generation Timing: Choose when in relation to arrival date the code should be generated
Offset Time: How long before the arrival time and after the departure time the code should work. Options are none, 1 hour, and 2 hours
Code Origin: How to generate the code. Options are "Last 4 digits of guest mobile phone" and "4 digit code random"
Assigning Default Kaba Users to Kaba Doors
Kaba differs from other lock providers in that check-in and check-out times can’t be specified when generating access codes. Instead Kaba has predefined users with access rules. On the door lock settings page property owners can associate Lodgix properties with Kaba doors and users.
When assigning a default Kaba user to a Kaba door, you will see the following options:
Guest RCI 14h-14h
Guest ECI 11h-11h
RCI = Regular check-in which means that the locks will grant access at 14:00 (2 pm) and after the day the guest is set to check-in and refuse access after 12 pm on the day the guest is set to check-out.
ECI = Early check-in which means that the locks will grant access at 13:00 (1 pm) and after the day the guest is set to check-in and refuse access after 12 pm the day the guest is set to check-out.
Custom Kaba Users can also be created at Kaba and assigned within Lodgix.
Updating the Kaba User to Allow Early Check In
The Kaba User assigned to a specific reservation can be updated to allow an early check in. Click the Edit icon on the Door Locks tab of the guest control panel...
Then select appropriate the Kaba Profile...
This will generate a new code for the reservation, which will have to communicated to the guest.
Invoice Door Code Generation
The door code field is located within the Door Locks tab of the guest control panel. The code will be dynamically generated if you've set it to dynamically generate at X of days / weeks before arrival. Otherwise there will be a GENERATE link located here to manually generate the door code.
The type of Kaba user (GUEST RCI or GUEST ECI) can be changed. The UPDATE link must be used to update the door code.
Door Code Merge Tag
Insert the merge tag [DOOR_CODE] wherever you want to the code to appear in your email, pdf or trigger templates.
Door Code Log Report
The Door Code Log Report shows a running log of all door codes issued for each invoice. You can locate that under Reports > Miscellaneous Reports > Door Code Log