Use Lodgix to generate statements for your owners, on either a monthly or quarterly basis. Statements will summarize all reservations for the reporting period, rental expense, and work orders. The statement will provide a total due to the owner for the reporting period.
Owner Statements can be accessed from Reports > Owner Statements
Owner Statement Generation
Click the Generate button to generate statements for a new reporting period...
You will be presented with a modal window to choose the statement to run...
Type: Always set this to Individual
Period: Monthly or Quarterly
Year: Choose the year for the report
Month: Choose which month (or quarter) you want to run
Manage Statements
Expand to view all statements for the month
Expand to view the individual owners statement
Indivudual Statement Controls: View, Regenerate, Publish, or Delete individual owner statements
Reporting Period Controls: Regenerate, View Logs, or Delete the entire reporting period
Video Overview - Monthly Statements
Publishing a Statement
You can "finalize" a statement by publishing it. This function allows you to email the statement to the owner (1), and/or save it to their account (2). Once the statement is published it, it becomes final and any changes to any reservations for that time period will not be displayed on the statement unless it is unpublished and regenerated.
Regenerating a Statement
Once a statement is run, changes to reservations in that time period will not be automatically reflected on the statement. If you make changes to reservations and you need to reflect that on the statement you will need to regenerate either the individual statement or the entire reporting period.
Generating Summary or 1099 Statements
To generate a Summary Statement or 1099 Statement you will need to select the reporting periods you want to include in the statement (1). This is usually a year. Then click the Actions button (2) and Select the statement type you want to run...
Video Overview - Summary or 1099 Statement
Settings
There are three settings tabs; General, Display, and PDF. Click the Settings button to access them...
Settings - General
This is where you choose how to recognize revenue. Most will only see an option for "Pro-rata" here. Pro-rata allows owners to get paid for all nights stayed during the reporting period. There is also a legacy setting "At Check-out" which would only pay owners when the stay had completed.
Please note that if you are switching from "At Check-out" to "Pro-rata", it will apply to ALL statements for all owners. Also, the switch is permanent, you can't switch back.
Settings - Display
This tab allows the property manager to select which columns to display on the owner statement...
Settings - PDF
Set the font size for your PDF statements.
Set the orientation. Landscape is the most common.
Add additional text to the header of your statements. This will appear in the header on every PDF statement. It is a global setting and cannot be customized per property or per owner.
Overview of an Owner Statement
The owner statement will show each reservation for the reporting period, sorted by arrival date. Any fees or management commissions assigned to the owner will be broken out on the line item for each reservation, and totaled at the end of the statement. Owner Blocks are also displayed on the statement.
Work Orders / Rental Expenses
When work orders or rental expenses are assigned to an owner with Lodgix, they will flow through to the owner statement and be broken out in their own respective sections of the owner statement, then included in the total calculation.
Totals
The Totals section provides a brief overall summary to the property owner, including the amount owed to the owner for the reporting period.